Know which readiness gaps are blocking shifts — and fix the ones that matter first.
ClearToFill connects worker readiness to your real open demand, shows which issues are actually preventing coverage, and helps resolve them before the shifts are lost.
Built for independently owned per-diem nurse staffing agencies. No ATS replacement required.
Billings at risk
$4,410
Needing attention
7 shifts
Workers blocked
12
The whole loop
From blocked worker to filled shift — with the reasoning shown at every step.
The queue tells you who, why, and what it’s worth
Jessica Brown
RN · Sunrise ManorExpired credentialBLS/CPR expired Aug 7
4 shifts impacted · 3 genuinely uncovered
Recommended Request renewed BLS/CPR
- Incremental opportunity
- $2,610
- Potential billings
- $3,510
- High confidence
Why: Jessica matches the RN role, is assigned to Sunrise Manor, and is available. One of her four shifts can already be covered by another cleared RN — so only three count toward genuine opportunity. No double-counting, ever.
One tap later, ClearToFill is handling it — and shows its work
8:04 AMSMS sent to Jessica
Secure upload link — expires in 7 days, revocable
8:41 AMDocument uploaded from her phone
8:42 AMRead as BLS/CPR, expires 2027-09-01
94% read confidence — awaiting human verification
8:46 AMVerified and accepted by your coordinator
8:47 AMJessica cleared — 3 shifts back in play
A person verifies every document before anything changes. The full sequence is recorded permanently in the audit trail.
Credential tracking tells you what expired. It doesn’t tell you what it’s costing you.
Expirations without context
A list of forty red rows treats the nurse with no upcoming shifts the same as the one blocking three of them this week.
Chasing by memory
Texts sent from personal phones, documents arriving by email, nobody sure who was asked for what — while open shifts age out.
Numbers nobody trusts
Naive dashboards multiply every match into “lost revenue.” Five blocked nurses on one $900 shift is not $4,500 at risk — and your team knows it.
How it works
Bring your roster and open shifts
Two spreadsheets — the ones you already keep. Import takes minutes, with a preview before anything is saved. No ATS migration, no IT project.
See what’s genuinely at risk
Deterministic rules match every worker to every open shift and price what’s blocked. Shifts a cleared worker can already cover are never counted as at risk — the math holds up in front of your accountant.
Fix the highest-dollar gap first
One click sends the worker a secure link. They photograph the document from their phone — no app, no account, under a minute.
A person confirms, the board updates
Documents are read automatically, then verified by your team before anything changes. Accept it, and the worker is back on the schedule — with a full audit trail of who decided what.
Honest numbers, by design
ClearToFill keeps two figures deliberately separate: each worker’s blocked billings (for ranking who to fix first) and the de-duplicated total genuinely at risk (for knowing where you stand). When data is incomplete — a missing bill rate, unknown availability — the confidence level says so instead of pretending.
Works alongside what you run today
Keep your ATS, your scheduler, your spreadsheets. ClearToFill sits across them and answers one question they can’t: which readiness gap should you fix first, and what is it worth. Direct connections to systems like Bullhorn and CEIPAL are on the roadmap — the weekly CSV works on day one.
Built like credential documents deserve
Private by default
Documents live in private storage, reachable only through short-lived signed links. Upload links expire and can be revoked.
Strict tenant isolation
Row-level security in the database and server-side checks in the application — two independent layers between agencies.
People decide, not models
Automatic document reading is an observation. A person accepts or rejects every document before a worker’s status changes.
Append-only audit trail
Every import, request, upload, and decision is recorded permanently — including whether AI was involved and who approved it.
See your own blocked shifts, priced
Pilots start with your real roster and last month’s open shifts. If the board doesn’t show you something worth fixing in the first session, don’t buy it.
Request a pilot